Meeting minutes for November 9, 2016

Meeting Minutes
November 9, 2016

Call to order and roll call: The meeting was called to order at 6:00 p.m. by President Linda Sagese. Present were Diane Drutowski, secretary/communications director; Courtney Walker, membership director; and Sandy Allen, Librarian (ex-officio.)

Agenda order: Linda Sagese requested a change in the agenda to inform the board about Special Business (under New Business) first. Diane Drutowski made the motion. Courtney Walker seconded. The motion passed.

Special Business: Treasurer Monika Finley resigned.   Former President Wayne Finley forwarded an email requiring renewal of our annual state charter fee. We need a new treasurer and to transfer Monika’s access to the Grow Financial account. Courtney Walker agreed to be treasurer as well as continue with membership.

Minutes: The minutes of the September 7, 2016, meeting were distributed. Linda Sagese moved to accept the minutes. Diane Drutowski seconded. The motion passed.

Treasurer’s report: We have $283.23 in our Grow Financial account. Our account with the city was not available at the time of the meeting, but will be sent to Courtney Walker in the future.  Diane Drutowski moved to accept the report. Linda Sagese seconded. The motion passed.

Author event: Courtney Walker reported for Maureen McDole, who was unable to attend, that the authors are set for the event on Monday, November 14.  We have water and Linda will bring cookies. Diane will bring the author bios for Maureen’s introduction. We can’t put out our lawn banner early because it says “Author Event Tonight.” Linda will research costs for a replacement banner that says “Author Event Monday.”

Membership: Courtney Walker set up an online membership form that transfer the information automatically to a spreadsheet. The entire board will have access to this when it’s ready.

Literary Council Reception: Sandy Allen reported that the October reception for the opening of the Literacy Council of St. Petersburg (on the third floor of the library) went well. The Friends donated a cake.

Book sale: We discussed plans for the sale on December 3. Diane has obtained a Square for credit card sales. She is also coordinating volunteer sign-up, which is about half filled. Linda will ask for volunteers at the next author event. Maureen has arranged for a literary tour to conclude at the sale. Our sale is the same date as North Branch’s, so we may combine advertising. Diane will take fliers to the Drafts and Crafts event the same day across the street at the shuffleboard courts. There is parking available in the municipal lot accessed from 2nd Avenue or the alley off 5th Street North.

Treasurer:   Diane Drutowski moved that Courtney Walker be made Treasurer. Linda Sagese seconded. The motion passed.

Next meeting: The next meeting will be Wednesday, February 1, 6:00 to 7:00 p.m.

Adjournment: The meeting was adjourned at 6:30 p.m.

Submitted by
Diane Drutowski




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