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Meeting Minutes for February 7, 2018

Meeting Minutes February 7, 2018
Approved April 4, 2018

Call to order and roll call: The meeting was called to order at 6:00 p.m. by Vice President Maureen McDole. Present were Courtney Walker, treasurer/ membership director; Diane Drutowski, secretary/communications director; Mary Jane Fales, and Beth Lindsay.

Minutes: The minutes of the November 2017 meeting were distributed. Mary Jane Fales moved to approve the minutes. Diane Drutowski seconded. The motion passed.

Treasurer’s report: We have $2341.03 in our city fund and $429.24 in our Grow Financial account. Diane Drutowski moved to approve the report. Mary Jane Fales seconded. The motion passed.

Linda Sagese negotiated a Florida Non-profit Compliance (990) late fee of $50. We will all review the dates for 2018 and stay on track with our annual report and 990 renewal.

Book Sale: Our next book sale on June 2, 2018. Beth Lindsay confirmed that the library staff with collect and organize books as usual. We will request book donations.

Author Events: The Steph Post event (rescheduled due to Hurrican Irma) is February 12, 2018. Collette Bancroft from the Tampa Bay Times reviewed Steph’s new book. Thanks to Orlando Acosta for helping promote the event. Diane Drutowski will provide the printed introduction and email sign-up sheet. Courtney Walker will coordinate with Linda Sagese about refreshments. Someone will need to bring a donation jar if Linda doesn’t attend.

Lee Irby is scheduled for April 9 as a joint event for the 4th Annual Sunlit Festival.

National Library Week is April 8-14, 2018.

Library Staff Report: Beth Lindsay told us that the position of librarian has been advertised. The staff is going ahead with the new carpet and rearranging the first floor areas. They are also planning to expand the literacy program.

Next meeting: The next meeting will be Wednesday, March 28, 2018, 6:00 to 7:00 p.m. It’s a week earlier than usual to avoid conflict with a SunLit Festival event.

Adjournment: The meeting was adjourned at 6:40 p.m.

Submitted by
Diane Drutowski
Secretary

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Meeting Minutes for November 1, 2017

Meeting Minutes November 1, 2017
Approved February 7, 2018

Call to order and roll call: The meeting was called to order at 6:00 p.m. by President Linda Sagese. Present were Maureen McDole, vice president; Courtney Walker, treasurer/ membership director; Diane Drutowski, secretary/communications director; Mary Jane Fales, promotions; Frances Pitzer; Orlando Acosta; and Tatiana Alvarez, Librarian.

Minutes: The minutes of the April 2017 meeting were distributed. Maureen McDole moved to approve the minutes. Orlando Acosta seconded. The motion passed.

Treasurer’s report: We have $2341.03 in our city fund and $363.24 in our Grow Financial account. Maureen McDole moved to approve the report. Orlando Acosta seconded. The motion passed.

Old Business: Diane Drutowski reported briefly on the June book sale. We decided not to have a November book sale, mostly because we don’t have enough books. We will hold our next book sale on June 2, 2018.

Author Events: We will have Ben Montgomery on November 13. The Steph Post event has been rescheduled (due to Hurrican Irma) to February 12, 2018. Steph has a new book coming out in January. Lee Irby is scheduled for April 9 as the kick-off event for the Sunlit Festival. National Library Week is April 8-14, 2018. We reviewed what Tatiana needs to do for the author events. We discussed having a children’s author in 2018, to possibly tie in with the new children’s area. Suggestions were Sara Pennypacker and Erica Sirotich.

Librarian Report: Our new Librarian II Coordinator, Tatiana Alvarez, reported plans to redesign the layout of the first floor, moving the children’s area to the back and installing new carpet. She will be holding more children’s programs. She noted the need to renew our license with the Florida Department of Agriculture.

 First Night: The New Year’s Eve Event will have children’s activities at the library in the early evening.

Promotions: Mary Jane Fales suggested making and selling tote bags in 2018.

Next meeting: The next meeting will be Wednesday, February 7, 2018, 6:00 to 7:00 p.m. We will discuss the upcoming book sale.

Adjournment: The meeting was adjourned at 7:01 p.m.

Submitted by
Diane Drutowski
Secretary

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Meeting Minutes for April 5, 2017

Meeting Minutes April 5, 2017
Approved November 4, 2017

Call to order and roll call: The meeting was called to order at 6:02 p.m. by President Linda Sagese. Present were Maureen McDole, vice president; Courtney Walker, treasurer/membership director; Diane Drutowski, secretary/communications director; Mary Jane Fales, promotions; Frances Pitzer; Orlando Acosta; and Sandy Allen, Librarian (ex-officio.)

Minutes: The minutes of the February 1, 2017, meeting were distributed. A spelling correction was noted. Courtney Walker moved to accept the minutes as corrected. Mary Jane Fales seconded. The motion passed.

Treasurer’s report: We have $1775.32 in our city fund and $363.24 in our Grow Financial account. Diane Drutowski moved to accept the report. Mary Jane Fales seconded. The motion passed.

Previous Author Event: The February 13 event with Cathy Salustri had a good turnout and no problems.

Future Author Events: We will have Craig Pittman on April 10 as part of the Sunlit Festival. Diane Drutowski is coordinating with him. Linda Sagese will bring cookies and water. Mary Jane Fales will take photos of our events and send them to Diane for Facebook.

The following event is September 11 with Steph Post.

June 2017 Book Sale: The date will be Saturday, June 17. Diane Drutowski will ask for volunteers and donations of books. We will start publicizing.

Promotions and fundraising: Mary Jane Fales suggested we request reporters from the Tampa Bay Times to cover our events, and that we put out a jar for donations. (Diane will bring a receipt book to all events.) She also suggested offering prime seating for Friends Members. We discussed ordering new tote bags to sell. We need artwork. Orlando Acosta will investigate.

Summer Reading Sponsorship: Linda Sagese made a motion to provide $185 from our city fund to pay for the “Balloon Guy” at the children’s summer reading event. Maureen McDole seconded. The motion passed.

Officers: The following officers were nominated and a vote for all passed.

Linda Sagese – President
Maureen McDole – Vice President
Courtney Walker – Treasurer
Diane Drutowski – Secretary

Next meeting: The next meeting will be Wednesday, June 14, 6:00 to 7:00 p.m. We will discuss the upcoming book sale.

Adjournment: Maureen McDole made a motion to adjourn the meeting. Diane Drutowski seconded. The meeting was adjourned at 6:59 p.m.

Submitted by
Diane Drutowski, Secretary

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Meeting Minutes for February 1, 2017

Meeting Minutes
February 1, 2017

Call to order and roll call: The meeting was called to order at 6:00 p.m. by President Linda Sagese. Present were Maureen McDole, vice president; Courtney Walker, treasurer/membership director; Diane Drutowski, secretary/communications director; Mary Jane Fales, new member; and Sandy Allen, Librarian (ex-officio.)

Minutes: The minutes of the November 9, 2016, meeting were distributed. Courtney Walker moved to accept the minutes. Maureen McDole seconded. The motion passed.

Treasurer’s report: We have $1775.32 in our city fund and $283.24 in our Grow Financial account.

December 2016 Book Sale: We will try to schedule our event to not conflict with other events. Parking is a problem. We discussed book vendors with scanners and decided to continue selling with no restrictions.

State of Florida Registration: Linda has completed the State Registration for 2017, and will do the Annual Report filing next.

Author events:  We have Cathy Salustri for February 13. Craig Pittman will be on April 10, as part of the Sunlit Festival. Maureen and Courtney will schedule Ben Montgomery and Steph Post for September 11 and November 13.

For the February 13 event, Linda will bring cookies. We already have water and paper products. Sandy will lock the outside door. Diane already sent a notice to the Times as well as the typical posts; she will send an email right before the event.

June 2017 Book Sale: The date will be Saturday, June 17.

Announcement: The Sunlit Festival (run by Keep St. Pete Lit) will be April 10 – 25, with a kickoff on April 6 at the Chihuly Collection, the original site of Haslam’s.

Next meeting: The next meeting will be Wednesday, April 5, 6:00 to 7:00 p.m.

Adjournment: The meeting was adjourned at 6:45 p.m.

Submitted by
Diane Drutowski
Secretary

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Meeting minutes for November 9, 2016

Meeting Minutes
November 9, 2016

Call to order and roll call: The meeting was called to order at 6:00 p.m. by President Linda Sagese. Present were Diane Drutowski, secretary/communications director; Courtney Walker, membership director; and Sandy Allen, Librarian (ex-officio.)

Agenda order: Linda Sagese requested a change in the agenda to inform the board about Special Business (under New Business) first. Diane Drutowski made the motion. Courtney Walker seconded. The motion passed.

Special Business: Treasurer Monika Finley resigned.   Former President Wayne Finley forwarded an email requiring renewal of our annual state charter fee. We need a new treasurer and to transfer Monika’s access to the Grow Financial account. Courtney Walker agreed to be treasurer as well as continue with membership.

Minutes: The minutes of the September 7, 2016, meeting were distributed. Linda Sagese moved to accept the minutes. Diane Drutowski seconded. The motion passed.

Treasurer’s report: We have $283.23 in our Grow Financial account. Our account with the city was not available at the time of the meeting, but will be sent to Courtney Walker in the future.  Diane Drutowski moved to accept the report. Linda Sagese seconded. The motion passed.

Author event: Courtney Walker reported for Maureen McDole, who was unable to attend, that the authors are set for the event on Monday, November 14.  We have water and Linda will bring cookies. Diane will bring the author bios for Maureen’s introduction. We can’t put out our lawn banner early because it says “Author Event Tonight.” Linda will research costs for a replacement banner that says “Author Event Monday.”

Membership: Courtney Walker set up an online membership form that transfer the information automatically to a spreadsheet. The entire board will have access to this when it’s ready.

Literary Council Reception: Sandy Allen reported that the October reception for the opening of the Literacy Council of St. Petersburg (on the third floor of the library) went well. The Friends donated a cake.

Book sale: We discussed plans for the sale on December 3. Diane has obtained a Square for credit card sales. She is also coordinating volunteer sign-up, which is about half filled. Linda will ask for volunteers at the next author event. Maureen has arranged for a literary tour to conclude at the sale. Our sale is the same date as North Branch’s, so we may combine advertising. Diane will take fliers to the Drafts and Crafts event the same day across the street at the shuffleboard courts. There is parking available in the municipal lot accessed from 2nd Avenue or the alley off 5th Street North.

Treasurer:   Diane Drutowski moved that Courtney Walker be made Treasurer. Linda Sagese seconded. The motion passed.

Next meeting: The next meeting will be Wednesday, February 1, 6:00 to 7:00 p.m.

Adjournment: The meeting was adjourned at 6:30 p.m.

Submitted by
Diane Drutowski
Secretary

 

 

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Meeting minutes for September 7, 2016

Meeting Minutes
September 7, 2016
Approved November 9, 2016

Call to order and roll call: The meeting was called to order at 6:05 p.m. by President Linda Sagese. Present were Maureen McDole, Vice-president; Diane Drutowski, communications director; Courtney Walker, membership director; and Sandy Allen, Librarian (ex-officio.)

Minutes and Treasurer’s report: No minutes or treasurer’s report were available.   Linda Sagese moved to have board members review and approve both at our next meeting. Courtney Walker seconded. The motion passed.

Motion: Linda Sagese moved to change the order of the agenda to accommodate attendees’ schedules. Diane Drutowski seconded. The motion passed.

Author events: Maureen McDole reported both the September and November events are set. November is Native American history month, which ties in with our authors. Linda will check with Monika Finley about refreshments for September 12. We have water.

The first two 2017 author events will be February 13 and April 10. The April 10 event will tie in with the Keep St. Pete Lit Sunlit Festival. Maureen will work on getting authors.

Book sale: We will add a second book sale on Saturday, December 3, and plan to continue with two books sales per year.

Summer reading program: Sandy Allen reported that the children’s program was scaled back and started late this summer, but went well. The Friends’ contribution pays for entertainment. Members recommended the Nomad Art Bus and MakeMe Studio as possible children’s activities for next summer, and will give Sandy contact information.

First Night – New Year’s Eve: The Friends will not participate in any activities this year.

Membership: Courtney Walker will continue to update and coordinate membership lists. She will be in contact with Sandy about new memberships that come in through the library. She and Linda Sagese will check with Monika Finley about our existing PayPal account. Any memberships we take for the remainder of 2016 will also include 2017.

Mailouts: Linda Sagese suggested we mail postcards to people who don’t use email or Facebook.

New members: We need more people to help with running the organization.

Partnership/Literacy reception: Sandy Allen requested a contribution for refreshments for a reception on October 15 from 2:00 to 4:00 p.m. Linda Sagese will obtain the latest treasurer’s report and make a recommendation based on how much money we have available.

Allocation: We will discuss the direction of future allocation of our money at the next meeting. Currently, we support the children’s summer reading program and refreshments at events, but we also want to spend money on more tangible items for the library.

Next meeting: The next meeting will be Wednesday, November 9, 6:00 to 7:00 p.m., five days before our next author event.

Adjournment: The meeting was adjourned at 6:45 p.m.

Submitted by
Diane Drutowski

 

 

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Meeting minutes for April 6, 2016

The April 6th 2016 meeting of Friends of Mirror Lake Library was called to order by President Linda Sagese. A quorum was present.

February 3rd minutes were read and approved.

Treasury report was read and changes reported.

Sandy Allen read letter from Wayne Finley. Linda Sagese suggested that we express appreciation for Wayne’s tireless work.

Members were introduced:
Otto Dicepius
Matt Jackson
Sophie Cole
Courtney Walker

We had a surprise visit by Dwight Lane representative from district 68. He discussed the solar energy amendment that will be on the ballot in 2008.

We dicussed ways to recruit members. Sandy Allen will send membership list out. Our facebook page was discussed by Mauren Mcdole.

Sophie Cole discused new ways to get young people to Mirror Lake. Several ideas were passed around, Kawah coffee truck, Get “First Night” involved, other business pairings.

Sandy Allen is partnering with outreach to help with the homeless near Mirror Lake.

We agreed to meet in June 6 pm. Every board member will help with book sale in June.

Meeting was adjourned at 7pm.

Respectfully submitted,

Wickie Lofgren
Secretary, FoMLL

 

 

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